Get a written evaluation or procurement response—without a sales call.
Send the agency, workflow, procurement stage, deadline, and required outcomes. We will respond asynchronously with a nonbinding evaluation plan, capability mapping, assumptions, limitations, and the information needed to prepare a scoped proposal.
Evaluation boundary. Do not send resident, employee, case, health, financial, law-enforcement-sensitive, export-controlled, classified, or other protected data. Initial evaluation uses public, fictional, or expressly approved non-sensitive material.
What you receive
A procurement-ready written response.
Capability mapping
Requirements mapped to available, configurable, post-award, exception, or out-of-scope status—without unsupported claims.
Evaluation plan
Selected workflows, fictional-data scenario, success measures, evidence review, timeline, dependencies, and acceptance criteria.
Commercial next step
The inputs required for a fixed scope: users, departments, workflows, integrations, hosting, support, security, accessibility, and schedule.
Best-fit use cases
Where CivicMatrix is designed to help.
- Grounded staff knowledge with citations and escalation.
- Constituent-service answers and department routing.
- Document completeness, redaction, case creation, and queues.
- Governed approvals, audit, retention, and role-based administration.
- Public-sector AI evaluation, responsible-AI controls, and procurement evidence.
Include these details
- Agency and department.
- Problem or solicitation number.
- Required outcome and deadline.
- Expected users and workflows.
- Hosting, integration, accessibility, and security requirements.
- Procurement stage: research, RFI, sources sought, RFQ, RFP, pilot, or teaming.
Asynchronous by default
Send requirements first. Meet only when the opportunity warrants it.
A written-first process protects agency time, creates an auditable scope, and lets both sides determine fit before scheduling a discussion.